User instructions
Record photographic evidence
Make photographs optional or required for selected checks
Choose the requirement
As an administrator, open Checklist Editor → Add item / Edit item → Photographic evidence (recorded work). Choose the requirement for that item, then save the draft and publish the reviewed revision.
| Setting | How the item works |
|---|---|
| Off (default) | The item has no completion-photo attachments. Reference pictures can still explain the procedure. |
| Optional | The person recording the check may attach photos, but can complete it without a photo. |
| Required | At least one photo must accompany Complete or Not applicable (N/A). Pending, For later and Issue may be saved while evidence is missing. Up to five photos per item, per stage. |
Take or choose photographs
- Sign in with your own account and open the item on the phone or browser. Under Photographic evidence, choose Take photo or Choose photos. The device controls whether it opens a camera or a file picker.
- Select JPEG or PNG images. Review each thumbnail, enlarge it to check legibility and add an optional caption. Remove a mistaken selection before saving.
- Enter the status, readings and note. Select Save check or Confirm complete, then confirm synchronisation. Merely choosing a photo does not complete the item.
A photo starts as a local draft. Closing the form retains that draft. Only saving and synchronising the check records it on the shared hub. Use View photo evidence on the item to inspect the attached photographs.
Existing checklist records keep their original requirements. A new published revision affects new records only. In an explicitly Live record, an administrator may configure evidence for a new or genuinely unused item; recorded items and finalised stages remain protected.