User instructions
Manage user accounts
Browser update 1.30.1: use the grouped sidebar for workspaces and Account for personal/tools actions. Home no longer repeats the workspace-card grid. Named project administrators can manage users and departments under Administration. Desktop Admin remains available.
Access for the right people; attribution stays with their work
Open Admin → Users & access. Add a named account for each person and assign Technician, Supervisor or Administrator access. Department membership controls eligible item approvals; it does not grant administrator access.
New and reset passwords must contain 6–128 characters. The same minimum applies when a user changes their own password. Existing passwords continue to work without being reset. Prefer a longer unique passphrase and follow your organisation’s account policy.
Who can open the Admin console?
Any enabled Administrator account on the same hub can sign in. It does not have to be the first administrator. An account from a different hub will not give access. A deleted or disabled account cannot sign in.
Remove or restore an account
| Action | Result |
|---|---|
| Delete user… | Removes the account from Current users and immediately blocks hub access. Saved checks, approvals and history remain attributed to the same person. |
| Restore user… | Select Deleted users, restore the account and review it. It returns Disabled; use Edit / disable to enable it deliberately. |
| Delete permanently… | Available for an unused deleted account only. Existing checklist, approval or history references block permanent removal. Earlier backups and the account-management audit remain. |
Deletion requires the exact User ID and a reason. You cannot delete your signed-in account. At least one enabled administrator must remain.
Accounts belong to the selected project. Setup-only profile imports create disabled Technicians: assign a password and reviewed role before enabling them. Full-project transfers retain imported administrator credentials.
Per-user operational access
Select a user in Users & access and choose Permissions… to control viewing, entry, correction and other actions. Read Set user permissions for the available choices. Administrators keep full access; restricted users use Technician or Supervisor roles.
For a person who must see only selected vessels, use Fleet & manifests → User vessel access and explicitly choose Vessel-only access. General project permissions and department membership are not vessel boundaries. Read Set vessel-only access before changing an account.